The SWDC Booster Club Fundraising season runs from Aug 1st- July 31st of each dance season.

Fundraiser Participation

• Each family will be assessed a $25 fundraising fee annually to participate in any SWDC Booster Club sponsored fundraiser.

• The fundraising fee can be paid directly to SWDC Booster Club or can be subtracted from your fundraising balance.

• SWDC Booster Club will share individual family ledgers to keep track of funds earned thru all fundraising avenues we offer.

Reimbursement Policies

• Upon receipt of proof of payment, Booster Club will reimburse each family individually only for SWDC Ensemble Company related expenses.

• Families will need to pay for their ensemble related costs directly and can submit receipts for reimbursement from their SWDC Booster Club ledger.

• Requests for reimbursements will be accepted between the 1st thru the 15th of each month and will be processed and sent by the end of the month. 

• Fundraising credits will be posted to your family ledger once the hosting organization pays SWDC Booster Club. We cannot release fund to families until credits are posted. 

• SWDC Booster Club is able to provide reimbursements for charges related to the SWDC Ensemble Company including but not limited to: convention registration, competition fees, costumes, choreography, master classes, etc...

• SWDC Booster Club is not able to provide reimbursements for any other payments made to Studio West Dance Center including but not limited to: tuition, recital fees & tickets, class costumes, registration fees, etc... 

How to Submit for Reimbursement

• For reimbursements Upload a PDF copy of the receipts. A receipt is any document that contains ALL of the following elements: 

  1. 1. Name of vendor (company you paid) and the purchaser (Family name -You) 

     2. Transaction date (when you paid) 

     3. Detailed description of goods or services purchased (what you bought/paid)

     4. Amount paid 

     5. Form of payment (how you paid- cash receipt, check copy of front/back, or last four digits of credit/debit card) 

• Rename PDFs to your family's last name.

• Reimbursements will be processed once per month after the 15th and before the month's end.

• Families must request a $$$ amount when submitting invoices. SWDC Booster Club is unable to honor "just pay what is left in the family ledger..." requests.